Clayton Council

By: KCTN News
Nov 2nd, 2019

Regular Meeting City of Clayton, Iowa October 21, 2019

Minutes Council Chambers 6:00 P.M.

-----------------------------------------------------------------------------------------------------------------------------------------------------

Call to Order: Mayor Basemann called the meeting to order with roll call at 6:00PM and pledge of allegiance.

Attendance: Present – Kuehl, Staake, Russett, Youngblut, City Attorney Mick and Clerk Basemann. Absent: Johnson. Guests: Jody Holm, Zeta Hart, Elaine Christensen, Mark Oberbroeckling, Anita Grunder, Tom Brandel, Scott Kinkead, Wade Berns, and 2 representatives from Hawkeye Sanitation.

Discussion on the consent agenda. It was requested that the exact dates of service be listed for snowplow and mowing invoices on the Bills & Claims. Motion by Russett, second by Staake to approve the Consent Agenda to include: Agenda, Sept 17, 2019 minutes, September Treasurer's Report, Budget Report, Bank Reconciliation, Water Superintendent Activity report, clerk activity report, quarterly water report and Bills and Claims from Sept 18, 2019 – Oct. 21, 2019. Roll call vote, all ayes, motion carried.

September Revenue September Expenses

General Fund 2807.24 2780.16

Cemetery Fund 25.12 0.00

Road Use Tax 444.83 300.25

Local Options Tax 292.56 0.00

Water Utility 0.00 3213.54

Total 3569.75 6293.95

IPERS (Employee Retirement) GW 172.32

Canadian Pacific (Annual Park Rent) G 92.00

Vorwald Enterprises (Trench/Tile for Water Tower) W 1899.28

Hawkeye Sanitation (September garbage & recycle pick-up) G 1288.00

Ted Berns (16hrsX33.00= 528 gross, mileage) W 537.99

Robert Creery (5wksX 50.00= 250.00 gross) W 215.15

Bonnie Basemann (26.25hrsX14.00= 367.50 gross + 19.99 office supplies) GW 336.25

Alpine Communications (phone & internet) GW 86.45

ACEC (city electricity usage) GW 473.36

Keystone Lab. (coliform/chlorine test) W 12.50

Hawkins (water treatment chemicals) W 35.64

Brandel Lawn & Landscape (mow & trim) GW 600.00

Guttenberg Press (snow bid ad – from Sept 4) G 50.25

Jon Russett (training materials reimbursement) W 1153.11

Friedlein Excavating (Davis St. ditch flood clean up) G 1800.00

Internal Revenue Service (3rd Qtr 941 & FWT) GW 627.14

Iowa Dept of Natural Resources (Annual water use fee & test fee) W 155.00

Treasurer – State of Iowa (3rd Qtr Water Excise tax & State Withholding GW 483.00

Iowa One Call (utility locates) W 26.10

Mueser Lumber (picnic table repair) G 221.69

Quill (envelopes, paper, printer toner) GW 123.84

Kluesner Construction (road repairs) G 7805.20

Total Bills & Claims $18,194.27



Public comment: Mayor requested that public comment section is the only time that public should interfere with the meeting. A question was raised that there was an error in September minutes related to the approval of the landscape bid to Turf & landscape. City Clerk will investigate. Question was raised concerning advertising for snow bid. Council last month stated no advertising; however, ads were placed on KCTN Tradio. Clerk Basemann understood the council to mean paid advertising, which was verified by Council members. There was a question about the PH level of the water because of a citizen’s recent hospital visit. City is not required to test for PH. Russett will research the answer. A question on if there is an access right of way between homes clarifying access for fire/EMS. It was stated that the only requirement in City Code is the 4’ side setback. City attorney stated that utility easements are usually along platted streets. Question raised on the expense reimbursement for the water certification training competed by Russett. Russett is and has always has volunteered his time for this training.

Mr. Oberbroeckling’s presented an altered drawing for his pending building permit for a 42’x42’x19’ garage. The issue was tabled last month because there were not enough council members present for the required 4/5 vote. After discussion and guidance from the City Attorney, the City code would have to be amended to allow this size garage and /or the variance section amended. After discussion, motion by Kuehl, second by Staake that council cannot approve the building permit with the Ordinance we have at hand. Roll call vote; all ayes; motion carried. Council would like to review the Chapter 155 of the City Code next month.

Russett reported that all classes are completed for water certification and training continues with Superintendent Berns. The testing application will be sent in this month to get on the waiting list. City Attorney verified that expense reimbursements were done in accordance with Iowa Code.

Two sealed bids have been received for snow removal contract. Mayor opened sealed bids from Brandel Lawn & landscape and Chris Youngblut. Motion by Russett, second by Kuehl to accept the low bid of $170 per plow for a 1-year term pending proof of insurance and independent contractor verification. Roll call vote. Ayes: Kuehl, Russett, Staake Abstain: Youngblut, motion carried.

Hawkeye Sanitation representatives presented a 5 year solid waste contract with a 3% rate increase each year. City Clerk contacted solid waste contractors who declined the invitation to bid. Motion by Russett, second by Staake to approve the 5 year solid waste contract with Hawkeye Sanitation. Roll call vote; all ayes; motion carried. Hawkeye Sanitation now is capable of sending text messages/reminders to residents on holiday and weather-related changes to service. For sign up forms, please see the city clerk.

A budget amendment was presented for consideration to account for costs related to the generator project and city park repairs from spring flooding. Motion by Russett, second by Staake to approve Resolution 2019-10 setting a public hearing for November 18, 2019 to hear public comment on the 2019/20 Budget Amendment. Roll call vote; all ayes; motion carried.

The 2018/2019 Annual Financial report was presented and reviewed. Motion by Kuehl, second by Russett to approve Resolution 2019-11 approving the Annual Financial Report for fiscal year ending June 30, 2019. Roll call vote; all ayes, motion carried.

Motion by Russett, second by Kuehl to approve the final reading and passage of Ordinance 2019-1: An Ordinance amending the Code of Ordinances of the City of Clayton Iowa by adding a new section defining human occupancy to Chapter 90 Water Services System. Roll call vote, all ayes, motion carried.

Motion by Russett, second by Staake to approve the final reading & passage of Ordinance 2019-2: An Ordinance amending the Code of Ordinances of the City of Clayton Iowa by amending provisions pertaining to mandatory connections in Chapter 90 Water Services System. Roll call vote, all ayes, motion carried.

Motion by Russett, second by Staake to approve the final reading & passage of Ordinance 2019-3: An Ordinance amending the Code of Ordinances of the City of Clayton Iowa by adding a new section for definitions, amending provisions pertaining to service charges and adding a new section for proration of bills in Chapter 92 Water Rates. Roll call vote, all ayes, motion carried.

Motion by Staake, second by Russett to approve the final reading & passage of Ordinance 2019-4: An Ordinance amending the Code of Ordinances of the City of Clayton Iowa by adding a new section in Chapter 55 relating to the removal of dog and cat waste. Roll call vote, all ayes, motion carried.

It was clarified that the following Ordinances are presented so City of Clayton Ordinances align with Iowa State Code legislative changes. Ordinances to update the Code per 2017 Legislative updates were presented. Motion by Russett, second by Kuehl to approve the second reading of Ordinance 2019-05: An Ordinance amending the Code of Ordinances of the City of Clayton Iowa pertaining to Section 121.05 Cigarette and Tobacco permits. Roll call vote, all ayes, motion carried. Motion by Kuehl, second by Staake to approve the final reading and passage of Ordinance 2019-05: An Ordinance amending the Code of Ordinances of the City of Clayton Iowa pertaining to Section 121.05 Cigarette and Tobacco permits. Roll call vote, all ayes, motion carried.

Motion by Russett, second by Staake to approve the second reading of Ordinance 2019-06: An Ordinance amending the Code of Ordinances of the City of Clayton Iowa Chapter 45.12 pertaining to Interference with Official Acts. Roll call vote, all ayes, motion carried. Motion by Kuehl, second by Russett to approve the final reading and passage of Ordinance 2019-06: An Ordinance amending the Code of Ordinances of the City of Clayton Iowa Chapter 45.12 pertaining to Interference with Official Acts. Roll call vote, all ayes, motion carried.

Motion by Staake, second by Kuehl to approve the second reading of Ordinance 2019-07: An Ordinance amending the Code of Ordinances of the City of Clayton Iowa Chapter 92.04 pertaining to Water Service Disconnected. Roll call vote, all ayes, motion carried. Motion by Russett, second by Youngblut to approve the final reading and passage of Ordinance 2019-07: An Ordinance amending the Code of Ordinances of the City of Clayton Iowa Chapter 92.04 pertaining to Water Service Disconnected. Roll call vote, all ayes, motion carried.

Motion by Russett, second by Youngblut to approve the second reading of Ordinance 2019-08: An Ordinance amending the Code of Ordinances of the City of Clayton Iowa Chapter 75.05 pertaining to All Terrain Vehicles. Roll call vote, all ayes, motion carried. Motion by Kuehl, second by Staake to approve the final reading and passage of Ordinance 2019-08: An Ordinance amending the Code of Ordinances of the City of Clayton Iowa Chapter 75.05 pertaining to All Terrain Vehicles. Roll call vote, all ayes, motion carried.

Ordinances to update the Code per 2019 Legislative updates were presented. Motion by Russett, second by Youngblut to approve the second reading of Ordinance 2019-09: An Ordinance amending the Code of Ordinances of the City of Clayton Iowa in Section 5.07 relating to Conflicts of Interest. Roll call vote, all ayes, motion carried. Motion by Staake, second by Youngblut to approve the final reading and passage of Ordinance 2019-09: An Ordinance amending the Code of Ordinances of the City of Clayton Iowa in Section 5.07 relating to Conflicts of Interest. Roll call vote, all ayes, motion carried.

Motion by Russett, second by Staake to approve the second reading of Ordinance 2019-10: An Ordinance amending the Code of Ordinances of the City of Clayton Iowa in Section 7.05 pertaining to Operating Budget Preparation. Roll call vote, all ayes, motion carried. Motion by Kuehl, second by Youngblut to approve the final reading and passage of Ordinance 2019-10: An Ordinance amending the Code of Ordinances of the City of Clayton Iowa in Section 7.05 pertaining to Operating Budget Preparation. Roll call vote, all ayes, motion carried.

Motion by Russett, second by Youngblut to approve the second reading of Ordinance 2019-11: An Ordinance amending the Code of Ordinances of the City of Clayton Iowa in Section 105.02 relating Solid Waste Removal. Roll call vote, all ayes, motion carried. Motion by Kuehl, second by Staake to approve the final reading and passage of Ordinance 2019-11: An Ordinance amending the Code of Ordinances of the City of Clayton Iowa in Section 105.02 relating Solid Waste Removal. Roll call vote, all ayes, motion carried.

City received 70% payment of the insurance claim for the damaged playground equipment. Council can either accept the funds designated for future park improvements and close the claim or purchase and install playground equipment for reimbursement of the remainder of the claim. Motion by Russett, second by Staake to table a decision and ask the insurance adjuster if there is a required timeframe for equipment replacement. Roll call vote, all ayes, motion carried.

City insurance policy is up for renewal on January 1, 2020. Council requests that the renewal premium be presented at the November meeting.

Mr. Barrigar has submitted a building permit application for an addition. Council reviewed the application and tabled a decision until a plot plan and permit fee are received.

Mayor report: The timer on the emergency siren is in for repair. Visible house numbers are encouraged on your homes to make your home easily identified by emergency services and are required for utility locate companies. Fire hydrants should be clear of vegetation so fire department can easily connect during emergencies.

Meeting Adjournment: Motion to adjourn by Russett, second by Youngblut. All ayes; motion approved.

Time: 7:14 P.M. Next regular meeting will be November 18 at 6:00 P.M.





back